When performing searches on MOSS / Sharepoint your list items return invalid URL’s ie.

http://test-server/contacts/lists/contacts/1_.000 or 2_.000 or 3_.000 and so on.

This problem is being caused by our document imaging software from Knowledgelake, during the installation it adds some meta data mappings in the SSP.

To fix this go into your SSP –> Search Settings –> Meta data property mappings and edit the property called ‘path’

The first mapping is the cause of the problem ‘ows_ItemURL(Text)’

Remove this entry.

Reset all crawled content.

Now perform a Full Crawl & list items will now be returned with the correct url’s.

More From pstilgoe

• How to add Blackberry support for MOSS 2007 & Infopath Forms
• How to easily move / copy list items from one sharepoint list to another
• No sharepoint search results returned for anonymous users

PDF

An advantage of the PDF file format is that anyone can view the document using Adobe Acrobat® Reader, which is free software that can be downloaded from the Internet. This feature makes it very easy to share documents within or outside of an organization because everyone can view the document at no additional cost.

The PDF file format has become the de facto file format for the Internet. This is due to its small file size and the ability to begin viewing the document as soon as the first page downloads (other file formats require you to download the entire file before you can begin viewing the document).

A significant advantage of the PDF file format is that you can add document security at document level. Using Adobe Acrobat® and other third party plug-ins allows you to add file security to prevent unauthorized viewing of the document.

In addition, you cannot alter a PDF document without leaving an electronic footprint. This is a major reason why the U.S. Federal Judiciary has mandated its use for electronic filing of case documents. It also gives an organization the freedom to keep the scanned PDF images on a server to be shared throughout the organization, without the fear of document manipulation.

TIFF

Many document imaging companies that use the TIFF file format use proprietary software to view the TIFF images because the TIFF file format can utilize a variety of compression ratios. This can create a problem for your organization if you were to migrate your imaging system to a different vendor in the future. Your new vendor must have the ability to open and view your archived TIFF documents, which is frequently impossible.

Because of the requirement for proprietary viewing software, it may be difficult to share TIFF files with people outside of your organization. It is important to find out the cost of providing viewing software to outside parties that will be accessing and viewing your documents.

Since a TIFF image can be altered without leaving an electronic footprint, it will require you to save the document to an optical disk or a WORM drive as a read-only file. These devices restrict the ability to alter the document.

You can easily annotate TIFF files where as you can’t with PDF files without 3rd party tools.

More From pstilgoe

• Creating filtered views in Sharepoint
• Useful tool for analysing your files to be migrated to your document management system / moss
• Five tips to improve document management in MOSS 2007